For many, the constant fight to stay organized can cause stress and cut productivity. Worse still, it can lead individuals to make mistakes that can have grave consequences for their jobs. If this sounds like a problem you struggle with, read on for some tips on how to cut the clutter out of your life.
Track, List, and Sort
One of the best ways to stay on top of your projects and deadlines is by developing a system that allows you to track what you have to do and where you stand in terms of getting it done. Consider creating a list outlining all your projects and their respective due dates. Alternatively, designate a file or bin for all of the paperwork that you need to go through, and place the most important stuff on top. Once you’ve done this, make sure to check things off your list as you get them done, or move projects from one bin to another once they have been addressed.
While in the midst of your work, it’s helpful to take a few breathers where you pause to consider what you’ve completed and what still needs to be done. Doing so ensures that you don’t get distracted or miss anything important. This is where your list or designated project bin will be helpful.
Take Advantage of Every Minute
There are many tasks that can be completed in a short period of time, such as filing documents, shooting off a few quick emails, or making copies. So instead of putting off these small activities for a later date, do them while you’re thinking about them and likely have a few moments to spare. Putting them aside for later will only create a backlog of tedious work.
There’s nothing worse than losing yourself under a pile of papers. Try to free up space on your desk by creating files or bins into which you can sort random piles of papers. This will also help you to track down important documents more easily when you need them.
Throw it Away!
When things start to pile up, take some time to go through everything and throw stuff away. A good rule is that if you haven’t looked at something in several months, or if you’re unsure about a particular document but it’s something you can easily replace, toss it. People get attached to their paperwork or worry that they might need it at a later date, and ultimately just end up creating more of a mess than anything else. Don’t be afraid to utilize your trash bin!
The problem with staying organized is that it’s not a one-time overhaul. Rather, it’s an ongoing process where you constantly have to make lists, shuffle papers around, and throw things away. But if you get into good habits now, staying organized won’t seem so trying later on!
Keep it clean,
The Doostang Team